Project Timelines
Our project timelines should be considered as a guide to assist you in planning accordingly the time needed to properly promote your event or news.
Please be mindful and provide adequate time for us to fulfill your request, as well as give yourself the appropriate amount of time to successfully promote to your target audience(s).
- All design projects are subject to one design change request and two rounds of proofing before they are entered back into the pipeline and given a new timeline.
- University Relations recommends completed and approved text/information be submitted with your project request to help keep with project timelines.
- All print and web text will follow the University-wide Content Style Guide.
- Rush projects will be accepted only when there is time to accommodate the project; otherwise, projects that don't allow adequate time are subject to rejection.
- All outside vendors need to be selected or approved by University Relations
- All use of the SXU logo must be approved by University Relations.
- University Relations will promote events but is not expected to attend all campus events.
Please send all requests to urprojectsFREESXU, unless otherwise stated below, and you will receive a response and expected timeline within 24 hours.
Timelines
Proofreading
| Proofreading Timelines | |
| Flyer/Postcard/Form | 1-2 business days |
| 3 or 4 Panel Standard Brochure | 2-3 business days |
| Anything Larger | 5-7 business days |
Publications
| Publications Timelines | |
| Design (Flyers, Posters, Brochures, etc.) | 1-2 weeks* |
| QR Code Creation | 1-2 business days |
*Please allow a minimum of one week for event flyers to be worked on. Design work is started upon receipt of all content, including necessary registration forms, QR codes, links, and other pertinent details. If the submitter needs assistance crafting or editing content, the turnaround timeline will be extended. Flyer creative can go through two rounds of edits before being given a new turnaround timeline. Note that event flyers are prioritized within the mix of all creative work. Academic program promotion and enrollment events will take priority over smaller program or community events.
Web
| Web Timelines | |
| Bulk Emails | 2-3 business days* |
| Modern Campus CMS Approvals | 2-3 business days |
| Email Template | 3 business days |
| Email/Webpage Headers | 2-3 business days |
| *Requests must be submitted through the correct form. | |
Social Media
| Social Media Timelines | |
| Facebook Event Page | 2-3 weeks in advance |
| Social Media Post | 1 week in advance* |
| *Content and any visuals must be included in the request for consideration. | |
Digital Screens
| Digital Screens Timelines | |
| Digital Monitor Slide | 2 weeks |
| Marquee | 3-4 weeks* |
| *Requests must be submitted through the correct form. | |
Digital screen requests will be serviced in the order of which they are received. Given that some requests will require content and design services, University Relations reserves the right to alter the date of completion based on project requirements and workload at the time. Please consult University Relations at urprojectsFREESXU with questions regarding specific projects.
Photo and Video
| Photo and Video Timelines | |
| Photo | 2 weeks |
| Video | Consultation required. Please fill out the Video Project Proposal Form and a timeline will be provided based on the project scope. |
Requests will be serviced in the order of which they are received. Due to the extensive process involved in producing photo and video projects, Production Services reserves the right to alter the date of completion based on project requirements and workload at the time. Please consult Production Services at productionservicesFREESXU with questions regarding specific projects.